TO CHAIRS & PRESENTERS

Instructions for Chairs

Attending in person

• Please come to the session room 15 minutes before your session starts. The seat for next chair will be in the front row on the right.
• Please proceed the session according to its allocated time.

Attending virtually

You will need to join the session through Zoom. An email with instructions on joining the Zoom meeting will be sent to you.

Instructions for Invited Speakers & Oral Presenters

The time allotted for each presentation is scheduled as follows:

• Oral Abstract Presenters: Presentation 15 mins incl. Q&A
• Invited Speakers: Details will be sent via email

Attending in person

• All presentations will be done on PC.
• Please bring your own PC or presentation data (PPT). The only PC media that are acceptable are CD-R or USB Flash memory, or your own PC.
• PCs with Windows 10 and PowerPoint 2013, 2016 are to be used onsite.
  Macintosh users: Please bring your own computer for your presentation.
• Animation and sound functions will be available. If your presentation data is in PC media, please make sure that the data is compatible with Media Players for Windows. Standard PC fonts for Windows should be used.
• If you are using your own PC, please make sure to bring an AC adaptor (standard 2-pin type) to charge your PC. For projector output purposes, a VGA cable or HDMI cable will be provided. Please confirm whether your PC is equipped with a VGA port (mini D-sub 15 pin type) or HDMI port. If you use a different type of port to connect to an external monitor, please bring a converter with you. Please turn off your screen saver and power saving settings in advance, especially if your presentation includes video and sound.
  

  

• Please bring your PC or presentation data to the PC Preview Desk at least 30 minutes prior to your presentation to register and submit it to test the connection and view your file. The PC Preview Desk will be located outside the session room.
• Please use the mouse on the podium for your presentation. You are required to handle your data yourself, using the mouse connected to the PC.
• The copied data for your presentation will be deleted by the secretariat after the conference.

Attending virtually

You will need to join the session through Zoom. An email with instructions on joining the Zoom meeting will be sent to you.

Instructions for Poster Presenters

Attending in person

*For poster presenters: please find your poster presentation number in the above list, which will be required to find your poster board on site.

• Free discussion
• At least one author must attend and be available during the poster session on Monday, October 24.
• Poster board: 90cm wide x 180cm high
• Presentation number will be provided by the secretariat and will be posted on your assigned board. Your poster can be attached to the board using push pins which will be provided on site.
  

  

• Presenters are requested to follow the schedule below when mounting your poster on the assigned board and removing your poster materials from the board.
  Poster set-up and removal schedule

  Set-up	Monday, October 24, 8:00-12:00
  Removal	Wednesday, October 26, 16:30-18:00

  • Note:All posters must be removed during the removal time. Posters not removed will be discarded by the secretariat.

Attending virtually

Your poster presentation data (pdf) will be uploaded to the on-demand site for viewing. Please prepare your presentation in the following format:

• Prepare your presentation in PowerPoint slides
• Maximum 20 slides
• In your first slide, please include your name, affiliation and presentation title
• Save your PPT file as pdf

Please submit your pdf file to the secretariat via our upload storage site. Link and instructions to upload will be sent by email separately.

Disclosure of Conflicts of Interest (COI)

Example of declaration in slides

All presenters must declare their COI status on the first presentation slide (or immediately after the title and presenters) as below.

e.g.1)

e.g.2)

Disclosure in posters

Print either “The author has no conflict of interest with any corporate organizations relating to this presentation.” or “The author has conflicts of interest with the following corporate organization(s). Names of corporate organization(s)” in an appropriate position (e.g. after the Summary or before or after Acknowledgements).

Regarding On-demand Viewing

Oral sessions* will be livestreamed and recorded for on-demand viewing.
Poster presentations will be viewable on our on-demand site in pdf format only. All poster presenters have to submit their presentation file in pdf via our upload storage site. Link and instructions to upload will be sent by email separately.

Please prepare your presentation in the following format:

• Prepare your presentation in PowerPoint slides
• Maximum 20 slides
• In your first slide, please include your name, affiliation and presentation title
• Save your PPT file as pdf